Winter Fair returns on Friday, December 12, and we’re so excited to welcome our makers back to one of ORLA’s most loved traditions! Our gym and commons will once again be filled with handmade arts and crafts created by students, families, and teachers.
If you’d like to host a table this year, you’ll find all the information you need below. When you’re ready, just scroll down to the signup form at the bottom of this page.
How to Sign Up
Tables are reserved through our registration form at the bottom of this page. Read all the details, then scroll down and select a ticket for the table type you need.
Signups are open from November 17–December 5.
Please register within this window so we have time to assign tables thoughtfully and accommodate requests when possible.
After you register, you’ll receive a confirmation email, and closer to the fair you’ll receive your table number and setup details.
Event Schedule
Vendor setup begins at 3:30 PM (note this is slightly later than last year)
Fair hours: 4:00–6:30 PM
Cleanup wraps up by 7:00 PM
Table Options
We offer three types of tables at Winter Fair:
Student Tables
Our student tables are free. This year, we’re requesting an optional $5 or more donation with student tables to help with the cost of hosting the fair. You can donate in the form below or donate cash in the ORLA office.
Half of a full-size table (3 ft). For handmade items created by the student.
Adult Tables
Adult Tables are $25 each and are for the many parents and friends who also enjoy selling their handcrafts.
Full table (5–6 ft). For handmade items created by adult vendors.
Adults may reserve one table during initial signups and may request a second if extras become available.
Teacher Tables
Teacher tables are free.
Full tables for classroom or club projects.
Teachers have already received an email with much more information about participating in Winter Fair. Please let use know if you need that information again.
Winter Fair Table Policies
All vendors must read and agree to our full Winter Fair Table Policies. You can find them below—please open and read each section—or you can read a PDF version here.
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Winter Fair is an arts-and-crafts fair. All items sold must be handmade by the vendor.
The following items may not be sold:
Retail goods or commercially manufactured items
Donated items intended for resale
Food items, especially those intended for consumption on site (per OSD policy)
If you are unsure whether your items meet the criteria, please contact the Winter Fair Committee before the event at winterfair@orlapta.org.
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To accommodate as many participants as possible and prioritize student involvement:
Student tables include a 3-foot (half-table) space.
Adult tables include a full 5–6 foot table.
Teacher tables also include a full 5–6 foot table.
Please remain within your assigned table footprint. Even if a nearby space appears open, vendors may not expand into adjacent areas.
Additional displays:
Any racks or displays that fit on top of your table and within your allotted space are fine. Some locations also allow for a slim, free-standing rack or display placed directly behind the table. Not all tables can accommodate this due to spacing needs. Vendors who rely on a rack must note this during registration so we can place them appropriately.
In order to maintain accessibility, freestanding side tables, additional floor displays, or large external structures are not permitted unless specifically approved in advance.
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We do our best to place vendors according to the information provided during registration.
Student Vendors
Students may share one single student table (one half-table of a full adult table) by submitting one signup together.
Students who want individual student tables may each register separately and request side-by-side placement to each be one half of the same full table.
Student buddy requests are honored when possible.
If a requested buddy does not sign up, obviously, we cannot place the student next to them. Including the first and last name of the requested buddy will help us match up requests more effectively.
Adult Vendors
Adult vendors who are caregivers may request to be placed next to their student vendor. These requests are always guaranteed when noted on the registration form.
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To ensure fair access:
Student vendors are limited to one table.
Adult vendors may reserve one table during the initial signup period.
If additional tables become available closer to the event, they may be offered for purchase at the same price. Vendors can note on their initial signup form that a second table is requested, and those requests will be processed in the order they were received.
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About the spaces:
Gym: traditional tables; chairs are not included.
Vendors are welcome to bring their own chairs
We will be happy to provide chairs to those who require them for health reasons. Vendors should please note that requirement on their signup form.
Commons: table-and-bench seating; benches are attached to the tables.
Vendors may indicate:
Gym or Commons preference
Display preferences
Sensory or accessibility needs
Buddy requests
Other important notes
Vendors who have seating, mobility, or sensory needs, should please include this in their registration so we can place them thoughtfully. We will make every effort to accommodate these preferences within the constraints of available space and the overall event layout.
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Setup begins at 3:30 PM.
Please note: This is 15 minutes later than previous years due to increased dismissal traffic.
Vendors who wish to pull through the carpool lanes to unload must wait until dismissal traffic has cleared. Commons vendors should unload at the school main entrance, and Gym vendors should unload at the gym entrance. Volunteers will be present to help provide directions, and a limited number of carts may be available for shared use.
Vendors should ideally be fully set up by 4:00 PM, when the Fair opens. Cleanup concludes by 7:00 PM.
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All vendors—adult, student, and teacher—are responsible for handling their own transactions. Any vendors handling cash should remember to bring change.
The PTA does not manage or process sales on behalf of vendors.
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Table assignments consider:
Vendor type
Buddy requests
Accessibility needs (for both vendors and visitors)
Space preferences
Overall layout, flow, and emergency access requirements
Assignments are final unless there is a clear error. If something seems amiss on Fair day, please speak with a Winter Fair volunteer before making any adjustments.
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We ask all vendors to:
Follow instructions from Winter Fair volunteers
Respect shared space and neighboring vendors
Use only the table space assigned
Keep aisles and exits clear
Maintain a welcoming and positive environment for families and students
Failure to follow these policies may result in being asked to adjust your setup or, in rare cases, relocate.
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All vendors must agree to these policies during the registration process. This helps us keep Winter Fair safe, fun, and successful for all participants.
For questions, please contact: winterfair@orlapta.org
Ready to Register?
Scroll down to the form below to reserve your table!
If you have any questions, contact us at winterfair@orlapta.org.
Thank you for helping make Winter Fair an inspiring and joyful community event. We’re looking forward to seeing your creativity at Winter Fair 2025!
Adult Tables Are Sold Out
Our Adult Table slots filled quickly again this year! If you were hoping for an Adult Table, we do often have a few cancellations during Winter Fair week. To join the waitlist, please email us at winterfair@orlapta.org. Tables that become available will be offered in order the requests were received.